BYELAWS

 of

The Adibasi Socio-Educational & Cultural Association,

H.O. At/P.o. Rairangpur, Dist-Mayurbhnaj, Orissa

(Regd. No. 2667/269 of 1^st June, 1964)

 

Published by the General Secretary,

Adibasi Socio-Educational & Cultural Association,

At/P.O. Rairangpur, Dist-Mayurbhanj, Orissa

 

 

Byelaw of the Adibasi Socio-Educational and Cultural Association, Orissa (Regd.No.2667/369 of 1st June, 1964)  

1. Name :- This organization shall be called the “ADIBASI SOCIO-EDUCATIONAL & CULTURAL ASSOCIATION”,

 

2. Address :- The Registered address of the Association shall be the “Adibasi Socio-Educational and Cultural Association, AT & P.O. Rairangpur, Dist-Mayurbhanj, Orissa?

 

3. Aims and Objects :- The aims and objects of this Association are (1) the promotion of literature in Santali and in its other sister languages with the medium of Adibasi “OL” Script, (2) the promotion of Cultural and Social reforms among the Adibasis through discussion, demonstration and practice of arts and music and (3) establishment of such educational institutions which will advance the development of Adibasi .Languages and Script.

 

4. Membership :- Any adult male or female who believes in the aims and objects of this Association can become a member. Every person desirous of becoming a member shall pay an entrance fe of Rs.1/- only and shall donate as much as he can every year. “The member shall have to pay an Annual subscription of Rs.1/- (Rupee one) only each as membership fee”.

 

There may be life member who will pay a membership fee of Rs.100/- (Rupees one hundred) only each in lump sum, together with usual entrance fee if not already enrolled as member. Life members may also liberally make donations to the Association from time to time.

5. General Body Meeting :- The sitting of the members of Association shall be called the General Body Meeting.

 

The general Body shall elect in the General Meeting a council consisting of not more than 48 (Forty eight) members. The President of the Association shall nominate 12 (Twelve) members from among other Adibasis (Munda), Ho, Mahali, Bihrhor etc.) if not represented by election to the council. The office bearers and executive members shall be directly responsible to the council in all matters viz. financial, administrative and legislative. The council shall have four sessions in a year quarterly and it shall have its own secretariat of which the Chairman shall be in over all charge. The chairman shall frame rules for the conduct of business and discipline.

One third of the members of the council shall retire every two years at the expiry of their previous term and may be re-elected by their constituent bodies of the Association viz. Branch Offices, Pargana, Majhis and Naikes. The terms of the first three batches may be lottery to be drawn by the Secretary of the council before the members present, the council members shall not be less than 30 years (Thirty) of age and must have completed of pass “Ol” Itun and shall not have been disqualified for election by Association.

 

(Amended by the General Body Meeting held on 12.09.76).

 

6. Quorum :- The Quorum of the General Body Meeting shall be not less than two third of the total number of members of this Association.

 

7. Executive Committee :- The Executive Committee shall be the Administrative Body of this Association and shall consist of not less than 11 (eleven) members elected from among the members in the General Body Meeting.

 

8. Programmes of the Association :- The Programmes of this Association shall be :-

 

• To write and publish books, journals, papers etc., in Santali and in its other sister languages,

 

• To look after the social traditions, institutions and to help and advice social leading members, Naikays, Manjhis, Mankis, Mundas and Parganas of the society to remove social evils and such harmful practices of the society,

 

• To chalk out other programmes and launch into action maintaining conformity with the aims and objects of this Association,

 

• To engage or encourage such members or persons who have expert knowledge on the subjects concerned in fulfillment of the aims and objects of this Association.

 

9. Office Bearers :- The Office Bearers who will be responsible for the proper working of this Association, shall consist of one President, one Vice-President, one General Secretary, and one Treasurer and all of them shall be elected from among the members of the Executive Committee in the General Body Meeting.

 

The outgoing office bearers shall hand over their charges to the new elected office bearers immediately after election.

 

(Amended by the General Body Meeting held on 12.09.1976).

 

No member who takes any active part in politics can become an Office Bearer of this Association.

 

Explanation :- An office bearer of a Political Party is barred from being an office bearer of the Association.

 

(Amended by the General Body Meeting held on 12.09.1976).

 

10. Duties of the Office Bearers :-

 

• The President shall preside over the Executive Committee Meeting and the General Body Meeting and shall be in-charge of general discipline of the meeting and general wellbeing of this Association as well as of the Adibasi Society,

 

• The Vice-President shall assist the President in all possible manner and shall act as President in the latter’s absence,

 

• The General Secretary shall be in overall charge of co-ordination, general administration, correspondence, accounts and convene meetings and perform such other duties as may be assigned to him by the Executive Committee or the President.

 

• The Secretary shall assist, in all possible manners, the General Secretary and shall record proceedings in the minute book. He shall be in-charge of keeping the account books, records, and the stores of the Association. Besides this, he shall be in-charge of any specific work with which the President or the General Secretary shall be pleased to entrust him.

 

• The treasurer shall be in-charge of the funds received by the Association from members and outsiders and shall make all disbursements in accordance with the decision of the Executive Committee. He will sign the cash book in token of its correctness. He shall open an account in the State Bank of India and shall operate the same along with the President or the General Secretary or the Secretary as the Custodian of all cash balance. He shall be bound to produce the cash balance whenever called upon to do so by the President or the Executive Committee

 

11. Funds :- The members of the Executive Committee with the Office Bearers of the Association shall have the liberty to buildup the fund by receiving public donations, putting up charity shows, seeking of Government aid or any such other ways which may be decided from time to time.

 

12. Accounts :- The Executive Committee shall cause proper books of accounts to be kept in respect of :-

 

• All sums of money received and expended by this Association and the matter in respect of which receipts or expenditures take place;

 

• The assets and liabilities of the Association and all vouchers, documents, receipts and such other papers, books to support the entries in the books of accounts. These books shall always be kept at the Association Office and shall always be open to inspection by the members.

 

13. Allowance to Secretary :- The Secretary may be given allowance for attending day to day work of the Association at the rate fixed by the Executive Committee.

 

14. Audit :- The Accounts of this Association shall be audited at least once a year by such persons as the General Body Meeting elect by majority of votes.

 

15. Notice :- Notice of meeting mentioning the place, date and hour of the meeting shall be circulated to all the members of this Association 10 days before the date on which the meeting is to be held by the General Secretary.

 

16. Committee Meeting :- The Executive Committee Meeting will be held frequently whenever called by the General Secretary with the concurrence and approval of the President.

 

17. Sitting of the General Body Meeting :- The meeting of the members which will be called the General Body Meeting will sit twice a year in the month of March and September. Besides this it will sit whenever it is required and called by the General Secretary with the concurrence and approval of the President. Function of the General Body Meeting will be :-

 

• to hear report of the progress, to take notice of any subject affecting the financial position of this Association and to pass resolution regarding the same;

 

• to hear and consider any appeal arising from any member or non-member against the decision of the General Body Meeting;

 

• to take disciplinary action after such investigation as it considers proper against any member of this Association.

 

18. Removal of the Office Bearers :- Vote of no-confidence motion against the office bearers or any member of the Executive Committee may be brought and discussed in the General Body Meeting with the signed requisition to the President putting down the specific charges by at least half of the total number of members of this Association and such motion shall be deemed to have been passed by the two third of the total number of members in favour of the motion. The vacancy so caused shall be filled up by the majority votes in the same General Body Meeting.

 

19. Retirement of Office Bearers :- The Office Bearers shall retire in every three years and shall be eligible for election.

 

(The duration of the Office Bearers from one year to 3 years have been amended on the half yearly conference of the Adibasi Socio-Educational and Cultural Association held on 03.10.1973 & 04.10.1973)

 

20. Election of the members of the Executive Committee :- The election of the members of the Executive Committee and of the Office Bearers shall be made in the General Body Meeting

 

21. Honorarium :- An amount may be paid as honorarium to the office bearers for satisfactory service.

 

22. Year ending :- The year of the Association begins on the first of April and closes on the 31^st of March following immediately.

 

23. Dissolution :- This Association may be wound up or amalgamated with another Association upon a resolution carried by three fourth of the members, present in the General Body Meeting called for the purpose.

 

24. Alteration of the Byelaws :- No rules and provisions of the Byelaws can be altered or amended unless:

 

• proposal to do so has been circulated to the members 10 days before the date of the General Body Meeting and

 

• the resolution is passed by not less than three-fourth of the total number of members present in the General Body Meeting.